A well-designed student information management system is a great advantage for both teachers as well as the administrators. The automated student record managing system helps students, parents, community, legislators and other related agencies by providing all types of information on the functioning and also accelerates the success of the education system.
Following are the most important advantages of Open Source School Management Software:
Saves cost and avoids extra expenditures:
The administrators of educational institutes can save the cost of handling the paperwork related to the student record maintenance by using a well-designed and automated student record maintaining system. Although this type of information management system might cost a little higher, actual functions are justified considering the future savings and efficiency.
The Open Source School Management Software system works promptly when information from a student record is requested. There are situations when you may need to immediately access student’s information during a crisis, so that you can actions and immediately deliver their services. A student information system company software allows for a prompt retrieval of required information on these, or similar other situations.
Accuracy of the System:
The accuracy of the data quality is another major advantage that drives school administrators to use student information management system. After all, data quality is the basic requirement to a well designed student information system. Accuracy is vital since it provides the users with the confidence to rely on a student record maintaining system. Traditional paper record management systems are full of inaccurate data and hence, can cause disturbance in providing services. The characteristic of good data management software is to maintain data quality accurate as information is shared, analyzed, and reported.
Getting the Required Information:
One of the most important qualities of a good student data management tool is to provide the exact required information on request. The information should be distributed easily, without experiencing any disturbances and tire-some errors. In fact, the adequacy of a student information management system is often measured by how much time and effort it needs to find and retrieve information. Hence, the main aim of designing student data management software is to get easy access or retrieval and reporting.
Distributing Data among Different Educational Institutions:
Easy and efficient distribution of student data among loads of educational institutes is another important advantage of a well-designed student information management tool. For example: the administrators and implementer need to move student’s data from one school to another when a student moves from one school to another. During this time the information provided by the student can be easily extracted, prepared, and transferred accordingly by using student data management software.
The school receiving the electronic data can easily download concerning student’s data. As a result any need of re-entering student information eliminated. Furthermore, electronic data transfer can be done more accurately and in no time. It’s less time consuming than paper record distribution process. This kind of system can also be used in transmitting student record to a district education board that collects individual student record.